| Pages in topic: < [1 2] | I've got more emails than on Hillary's server! [when to delete emails from inbox?] Thread poster: Dylan J Hartmann
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| | Tom in London
United Kingdom
Local time: 15:25
Member (2008)
Italian to English
Chris S wrote:
Stabbing?!
Don't ask - it was a local crime.
| | | | John Fossey 
Canada
Local time: 10:25
Member (2008)
French to English
+ ...
| Thunderbird and folder size | Nov 20, 2019 |
One of my email accounts has a size limit, so I only keep emails in it that are at most 1 year old, then archive them (never delete). Another account has no limits and I have all my emails in that folder going back to 2005 (91,768 messages). Using Thunderbird as my client, searching and filtering that folder (12GB!) is almost instantaneous, so I have no reason to delete. I tried Outlook at one point and found it painfully slow, plus it has a ridiculous habit when searching of starting with the o... See more One of my email accounts has a size limit, so I only keep emails in it that are at most 1 year old, then archive them (never delete). Another account has no limits and I have all my emails in that folder going back to 2005 (91,768 messages). Using Thunderbird as my client, searching and filtering that folder (12GB!) is almost instantaneous, so I have no reason to delete. I tried Outlook at one point and found it painfully slow, plus it has a ridiculous habit when searching of starting with the oldest emails first, so I stayed with Thunderbird. ▲ Collapse
| | | | Daniel Williams
United Kingdom
Local time: 15:25
Member (2018)
German to English
+ ...
| Watch out for the GDPR! | Nov 20, 2019 |
Generally speaking I would say keep e-mails for as long as they are useful for you. However, e-mail addresses often qualify as personal data, so you may have to clear your inbox down to comply with data protection regulations. For instance, my understanding is that under the GDPR you're only supposed to keep personal data (including e-mail addresses linked to individuals) if you can provide a plausible reason for storing it.
[Edited at 2019-11-20 18:33 GMT]
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Tina Vonhof (X)
Canada
Local time: 08:25
Dutch to English
+ ...
I am a notorious cleaner-upper, both in my personal life and in my work life. Thunderbird allows me to 'download' several email accounts, so I can see them on my screen all at once. I have three: work, personal, and gmail. I split 'work' and 'personal' some years ago, when I received a lot of email and sometimes lost track of what was urgent. I regularly move things to the trash folder and I empty that weekly. My two address books (work and personal) are also fairly lean, because I don't add dir... See more I am a notorious cleaner-upper, both in my personal life and in my work life. Thunderbird allows me to 'download' several email accounts, so I can see them on my screen all at once. I have three: work, personal, and gmail. I split 'work' and 'personal' some years ago, when I received a lot of email and sometimes lost track of what was urgent. I regularly move things to the trash folder and I empty that weekly. My two address books (work and personal) are also fairly lean, because I don't add direct, one-time clients; I put their email address on my invoice, so I still have access to it. ▲ Collapse
| | | | Katrin Braams
Germany
Local time: 16:25
Member (2018)
English to German
+ ...
| Legal requirements | Nov 20, 2019 |
Not sure what the legal requirements in your jurisdictions are, but in Germany businesses are obliged to retain all business-related emails for a period of six years, starting at the end of the calendar year in which the email was received.
[Edited at 2019-11-20 21:46 GMT]
| | | | Daniel Williams
United Kingdom
Local time: 15:25
Member (2018)
German to English
+ ...
I wasn't aware of the retention requirement in Germany. As I am based in the UK it doesn't apply to me, but I would still be interested to know how German businesses reconcile that requirement with the GDPR, because a lot of my clients make me delete all correspondence related to a project as soon as I complete the job/receive payment (i.e. within a maximum of about 30 days). Can German freelancers argue that can retain all that personal data because German regulations force them to?
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